Status
Live
Production-ready
Admissions Operations
Admissions Appointment Scheduling Agent
Schedules admissions strategy calls and appointments via Google Calendar integration. Resolves visitor identity through AdmissionsMemory, retrieves available time slots, creates calendar bookings with Google Meet links,
AdmissionsLiveInternal (Colaberry Enterprise)Verified
Department
Admissions Operations
Admissions department for Colaberry Enterprise agents
Source
Internal (Colaberry Enterprise)
Built by Colaberry
About
About the Agent
What this agent does, the challenges it addresses, and where it delivers value.
Schedules admissions strategy calls and appointments via Google Calendar integration. Resolves visitor identity through AdmissionsMemory, retrieves available time slots, creates calendar bookings with Google Meet links, and persists appointment records for tracking.
Challenges This Agent Addresses
- 1**Admissions**: Visitor requests a strategy call during a Maya chat conversation
- 2**Sales**: Proactive outreach scheduling for high-intent enterprise prospects
- 3**Operations**: Automated slot retrieval for calendar widgets
Workflow
How the Agent Works
Step-by-step operational flow showing how this agent processes tasks end-to-end.
1
Step 1
Looks up the visitor in AdmissionsMemory to resolve the associated lead record
2
Step 2
If no slot_start is provided, fetches the next 7 days of available slots from Google Calendar
3
Step 3
If slot_start is provided, creates a Google Calendar booking with the lead contact details
4
Step 4
Creates an Appointment record in the database with the Meet link and event metadata
5
Step 5
Logs the action to AdmissionsActionLog and the AI activity log
Execution Modes
Trigger: on-demand
Data
Inputs & Outputs
What data this agent consumes and the artifacts or actions it produces.
Input Data
- visitor_id - the visitor requesting an appointment
- slot_start (optional) - desired appointment time; if omitted, returns available slots
- timezone - defaults to America/Chicago
- appointment_type - defaults to strategy_call
Deliverables
- Available time slots (when no slot_start provided)
- Confirmed appointment with Google Meet link, event ID, and start time
- AdmissionsActionLog entry recording the scheduling action
Core Tasks
- Admissions Operations
Integrations
Systems Connected
Internal systems, APIs, and tools this agent integrates with.
Tools & APIs
AdmissionsMemory (visitor-to-lead resolution)Google Calendar API (slot retrieval and booking)Appointment model (persistent record)AdmissionsActionLog (audit trail)
Specifications
Agent Specs
Technical specifications, requirements, and deployment details.
Related
Related Agents
Other agents in the same department or industry.
Enterprise AI
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